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EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, July 8, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303

NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing cityclerk@cityofepa.org, submitting a speaker card at the meeting, or using the RAISE HAND feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.

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1.

CALL TO ORDER AND ROLL CALL

 
2.

APPROVAL OF THE AGENDA

 
3.

APPROVAL OF CONSENT CALENDAR

 

3.1

Monthly Cash Treasury Report for April 2025

 

Recommendation:
  1. Accept and file the Cash Treasury Report for the month of April 2025. 
  2. The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. 

3.2

East Bayshore Road Pedestrian and Cyclist Safety Enhancements Project (ST-28) Construction Award

 

Recommendation:

Adopt the resolution:

 

  1. Awarding the construction contract to, and authorizing the City Manager to negotiate and execute a construction contract with, JJR Construction Inc., in a form approved by the City Attorney, for a total contract value of $3,156,486.20; and establishing a ten percent (10%) construction contingency in the amount of $315,648.62 for a total construction budget of $3,472,134.82;

 

  1. Appropriating $72,134.82 from the Capital Fund; and

 

  1. Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303, and 15304 of the CEQA Guidelines.

3.3

Amendment to Eide Bailly LLP Contract for Financial Audit Services.

 

Recommendation:

Adopt a resolution:

 

  1. Authorizing the City Manager to negotiate and execute a first amendment to the agreement with Eide Bailly LLP to: a. Expand the scope of services to include audit services for the East Palo Alto Sanitary District (EPASD) beginning in Fiscal Year 2024-25;  b. Exercise the optional contract extensions for Fiscal Years 2025-26 and 2026-27; and c. Increase the not-to-exceed amount by $220,011 for a new total not-to-exceed amount of $439,779; and
  2. Finding that the action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. 

3.4

Proclamation for Salani Wendt. 

 

Recommendation:

Accept the proclamation.

3.5

Ola Mae Augmon

 

Recommendation:

Accept the proclamation for Ms. Ola Mae Augmon

3.6

Assignment of Option to buy Property to EPACANDO

 

Recommendation:

Adopt a resolution:

 

  1. Authorizing the City Manager to execute the assignment of option to purchase agreement of real property at 1765 East Bayshore, Unit 206, East Palo Alto to EPACANDO; and

 

  1. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

 

3.7

Proclamation Honoring Community Organizations Serving East Palo Alto

 

Recommendation:

Accept the proclamation.

3.8

City Council Meeting Minutes

 

Recommendation:

Adopt the July 8, 2025, City Council Special Meeting Minutes.

3.9

Amendment to Staff Augmentation Contract with HEART

 

Recommendation:
  1. Adopt a resolution authorizing the City Manager to negotiate and execute a first amendment to the Temporary Housing Staff Agreement with the Housing Endowment and Regional Trust of San Mateo County (HEART), for staff augmentation services, in a form approved by the City Attorney, for an amount not-to-exceed $181,500.
  2. The action being considered is in accordance with East Palo Alto Municipal Code Section 2.84.070(D), which allows for the waiver of formal bid procedures under specific conditions.
4.

CLOSED SESSION

 

4.1

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION

(Government Code Section 54956.9(d)(1).) Case Name Unspecified, pursuant to subdivision (g).

 

4.2

CONFERENCE WITH LEGAL COUNSEL - LITIGATION

(Government Code Section 54956.9(d)(4).): ([one matter])

 

 
5.

PUBLIC COMMENT

 
6.

INFORMATIONAL REPORTS

 
7.

SPECIAL PRESENTATIONS

 

7.1

Peninsula Humane Society Presentation

 

Recommendation:

Accept the presentation. 

8.

PUBLIC HEARINGS

 
9.

POLICY AND ACTION

 

9.1

Commission Appointments 

 

Recommendation:

Interview applicants for the following open seats on the Public Works and Transportation Commission and the Senior Advisory Committee using the selection process recommended by staff.

9.2

Residential Permit Parking Program Ordinance (RPP) Second Reading

 

Recommendation:

By motion, the City Council should:

 

  1. Waive the second reading and adopt an ordinance adding a new Chapter 10.40 (Residential Permit Parking Program) to the East Palo Alto Municipal Code (or any other substantive amendments proposed by staff or the Council to the original ordinance, in which case, waive the first reading and introduce the ordinance, as amended)
  2. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15301 (minor alterations) and 15061(b)(3) (common sense exemption);
  3. Direct staff to return with proposed RPP program guidelines — including permit costs (with a potential low-income subsidy), citation fees, number of permits per household, phased enforcement dates, sunset clause date for reevaluation, alternative residency documentation, and a visitor pass policy — following community engagement; and
  4. Direct staff to return with resolutions establishing specific Residential Permit Parking Areas for Council adoption.
10.

COUNCIL REPORTS

 
11.

ADJOURNMENT

 

Upcoming meetings:

Regular Meeting July 15, 2025 6:30 PM
Study Session July 29, 2025 6:00 PM
Regular Meeting September 2, 2025 6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a)

This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING

This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: June 27, 2025

ATTEST:

James Colin
City Clerk